Dear all,

we need invigilators for University exams in the spring term. All post docs and PhD students with salary should be doing at least one invigilation turn for spring, as we should not be using any of PhD students or post docs working on grants for this kind of work (new info from our admin…..). Of course, all teachers and other members of the staff are most welcome to participate. We already discussed that in autumn 2018 – spring 2019, we’ll try to have our own general exam days once a month in order to reduce the number of  re-exams organized in these University exams, but this does not help now.

So, please, go to the excel table from the link below to find BIOLOGY turns (marked with dark green and BIOL). Find a suitable time slot for you (start with Jan -Feb) and inform me on that as soon as possible, dead-line to inform me is Wed 10.1.2018.

Exams are held Mon-Thu from 2.30 – 5.30 pm, and our first turn is already on Mon, Jan 15.

br. Annamari

RELEASE

APPOINTMENT OF INVIGILATORS IN UNIVERSITY EXAMS TO SPRING 2018

Distribution: Education Designer / Academic Affairs

Further information: yliopistotentti@oulu.fi

The units should designate the Spring 2018 invigilators as follows:

1. Fill out the table on the link, which has a predetermined set of unit invigilator for different dates for spring 2018:

https://docs.google.com/spreadsheets/d/1u04qZbvOMJNHNMG4q_hwzi0AerKt6QeDA4FOc_4SFEM/edit#gid=1138647189

The invigilators must be in the table no later than Thursday, January 11, 2018. The University Exams in 2018 will begin on 9th January 2018.

The unit must ensure that all invigilator turns have taken at last on 11 January 2018.

A picture of the table below:

2. The invigilators fill in the information to the slot also in the calendar at: https://timetable.oulu.fi/ (Further information available in the picture below)

In case you want to switch your slot after January 11, 2018, you need to agree this with your colleague (another invigilator) and inform the exam team (yliopistotentti@oulu.fi) The exam team will update the calendar after this.

If you need more information, please contact yliopistotentti@oulu.fi

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TENTINVALVOJIEN KIRJE /OHJE

INSTRUCTIONS FOR INVIGILATORS / LETTER

Dear invigilator,

You have invigilator turns on Spring 2018.

The deadline for naming the invigilators for each exam day is Thursday 11.1.2018 and invigilators will select suitable shifts themselves.

Steps:

1) Please, choose your exam supervision slot (or slots) that you will take care of and fill in your name. The turns of units are shown in an Excel table: https://docs.google.com/spreadsheets/d/1u04qZbvOMJNHNMG4q_hwzi0AerKt6QeDA4FOc_4SFEM/edit#gid=1138647189

Put your name in Excel table boxes (for example ‘Tietotekniikka 1’, bink box or ‘OYkkk 1’ = Oulu Business School, yellow box)

2) Also put your name on calendar of invigilator :

Calendar of invigilator: http://timetable.oulu.fi/

In case you want to switch your slot after Janyary 11, 2018, you need to agree this with your colleague (another supervisor) and inform the exam team (yliopistotentti(a)oulu.fi) The exam team will update the calendar after this.

The university exams are held from Monday to Thursday from 2.30 – 5.30 pm. (Mechanical engineering exams will be held on Saturday at 9-12 am.)

On the weekdays (Mon-Thu) the invigilator needs to come to the exam team room TM101 by 2 p.m. to prepare for the exam room and exams which are given for the responsibility of the invigilator. The exam team informs via email about the invigilation times. The message comes, in most cases, the week prior to the invigilation time. 

Each exam room has a head invigilator, who will be given a key to the exam team room (TM101). Key card is given to the head invigilator when he/she enters room TM101 for his invigilation time. The key cards must be returned to the room after the exam. The head invigilator is in charge of the organization and helping of other invigilators of his/her exam room. The head invigilator delivers the seating order of his/her exam room to the door of the room no later than 1.30 p.m. 

Each invigilator is expected to read the information and any received emails before entering the invigilation duty. Invigilator guidelines, the seating order for each week and other relevant information can be found from http://www.oulu.fi/university/node/34979 (English) and http://www.oulu.fi/yliopisto/node/34916 (Finnish).